New website coming & more

1)
Meeting on April 29th, 2013, 10am
In attendance: KN, CH, ML, LJ, CR

Due to lateness of KN, a fire alarm evacuation, and computer equipment failure, the meeting was loose and relatively brief.

• KN explained what working with OU is like and showed some page examples
• The amount of access ref. librarians will get on the new site is still unknown, KN says
• The future use of EDS and the catalog was discussed
• ML said she would start a ref. dept. meeting to discuss the ref. dept. pages and content (she did)
• Other ideas for re-doing content on the new site were discussed
• Deadline set as June 1  [not true anymore-- it will be much sooner after the semester ends --KN]

2)
KN has been working on various pages for the new site. Here is the developing site (only works on campus):

http://www.ulm.edu/library_dev/

And some extra home pages:
http://www.ulm.edu/library_dev/home-bgtest-2c.html
http://www.ulm.edu/library_dev/home-bgtest-2.html

3)
the ACM Digital Library has been tested and it works off-campus. It's status and name (formerly just "ACM") has been changed on the site. News of this has been placed on the blog.
Now all of the DBs we have which are supposed to work off campus do work off campus!

4)
The new site will probably go live after the end of the semester. The plan is for KN to set up the main pages to work, and the ref. dept. can prepare its instructional content next.
Still no certain word from the CC on how/if ref. librarians will be allowed access to the new site. KN plans to no longer use ulm.edu/~name directories or the ulm.edu/~govdoc directory

Changes for new EZproxy, hours, etc

Since the last update...

• Made changes to the hours for the spring holiday, then changed them back after
• Removed all the "special" links for EBSCOhost from the site, since they are no longer necessary. MEDLINE w/ Full Text and CMMC are working great now.
• Made instructions for recovering lost LOUIS EBSCO folder accounts, with anchor link, : http://www.ulm.edu/library/offcampus.html#folder
• Posted news about the off campus access changes to the blog and home page news box
• Now preparing EDS for expanded use. FYI, here is its link again:  http://atoz.ebsco.com/link.asp?id=1412&rid=2794470
• There are some new menu options on the EDS home page linking to our own pages. I don't know how those got there, but it does show it's possible to customize that part.

EZproxy + the catalog + newsletter

1)
At 11am today KN was in a conference call about EZproxy with an OCLC rep., JG and LS from LOUIS, and CE. It was almost 40 min. long.

OCLC and LOUIS talked for a long time about getting the files that make LOUIS and ULM's proxy work together. We will be able to start testing the server this week, and KN has been given a test server to look at. KN will need to get in contact with JG  and do the testing with him because he has to change something on the LOUIS server to test the new OCLC one.

Once all the testing is done and we're ready to move everything over to the new server, KN will need to change the URL prefix on the library web pages, and CH will need to change those in EBSCO AtoZ as well.

All vendors must be informed of the new external IP Address for the new OCLC EZproxy server.  LS from LOUIS says she will inform the vendors LOUIS deals with. KN has informed the non-LOUIS vendors which use EZproxy (there are a few that use other authentication) about the changes, including EBSCO.

2)
KN was at the 2013 COSUGI conference, thanks to LOUIS. Some LOUIS personnel and other LA librarians were also there (including KC, who used to be in the ULMLWPC).

The big news about SirsiDynix is that they have come out with a new "BlueCloud" catalog, to be available this summer, they say. There was very little talk about e-Library at the conference, because it is no longer SirsiDynix's true focus, even though they continue to support it.  This explains why e-Library has been so clunky over the recent years.

This means that along with the new website we're making, we and other LA libraries need to accept that it's the end of the road for e-Library, and a new catalog solution must be chosen, whether that's EDS, BlueCloud, Enterprise, or whatever. SirsiDynix says BlueCloud is "free" with "your maintenance," but it's unclear even to LOUIS what "free" really means.
Part of this decision will be made by LALINC and LOUIS. But a decision must be made. We cannot use e-Library forever.

3)
Added CR's New Special Collections newsletter, Fall '12 & Spring '13, to the archives page, and announced it on our news blog and home page.

4)
Thanks to MW and CH, some old names and URLs to EBSCO component databases were updated last week. Most of those are the HW Wilson titles that got bought and absorbed by EBSCO. They now have their own direct links and have been added to the DB lists, ART subject page, and HISTORY page.

New links:
Art Full Text (H.W. Wilson)
Art Index Retrospective: 1929-1984 (H.W. Wilson)
World History Collection
Same DBs, new names:
French Business Source® Vente et Gestion is now just Vente et Gestion
Environmental Issues & Policy Index™ is now just Environmental Issues

Updates

• Since the last post, Naxos Music Library was added to the site, and announced on our website, blog, and Facebook. It will be available off campus as soon as our EZproxy is set up
• CH found a some EBSCO databases missing from the DB lists. 
•  Art Full Text (H.W. Wilson)
  Art Index Retrospective: 1929-1984 (H.W. Wilson)
  World History Collection
• 2 more DBs remain the same but have been re-named by EBSCO:
  French Business Source® Vente et Gestion is now just Vente et Gestion
  Environmental Issues & Policy Index™ is now just Environmental Issues 
• The Avery Index to Architectural Periodicals doesn't exist anymore, and I've removed it.  
• EZproxy update, I talked with KS from LOUIS at LLA, and she feels that we've been waiting too long for OCLC to finish. I got an update email from OCLC asking to talk today-- I don't know if that has anything to do with LOUIS or not-- but alas, I and CE from the CC don't have time to meet today. We'll have to wait until next week.

latest changes & EZproxy

Recent changes & news:

• Posted Mardi Gras hours, then later returned hours to normal
• posted Closed for Mardi Gras news
• Edited Special Collections/Archives pages with CR

EZproxy update:
Had phone conference with the OCLC EZproxy team, CE at the CC, and Lisa & John at LOUIS to talk about implementing new EZproxy instance. It seems very feasible. OCLC asked me to contact EBSCO to ask if the new EZproxy server will work for them. EBSCO believes it will solve our problems and work even with LOUIS in the picture. I sent an email to the OCLC EZproxy team reporting this and said that we're ready to proceed. Haven't heard back yet.

Dec 12, 2012, meeting minutes & news

Dec. 12, 2012, Passman Room
ULMLWPC Meeting minutes

In attendance:
ML, CH, MW, CR, KN

• Given that there is not enough time between now and Jan 14, when classes begin, the group decided to wait until just after the Spring 2013 semester ends to roll out the new library website
• Also a problem, on this very day KN was given OmniUpdate access (the new ULM.edu platform), giving little time to learn it
• KN mentioned the possibility of having a hybrid of the old and new site, with the new ULM banner site appearing at the top
• Some time was spent discussing what the new EZproxy service will be like and how it could be implemented on the site. (not long before the library received a grant to upgrade EZproxy) for It was not known at that time how quickly the new EZproxy account could be set up.
• KN said she had been able to produce a working EBSCO Discovery Service search box, which could be deployed now if we wished, except that the EZproxy troubles complicate this
• Some times was spent talking about EDS itself, and how useful it would be for the library versus its subscription cost. In order for it to be worth its price, an EDS search will likely need to fit into the library home page.
• KN said The fate of the ulm.edu/~personname domains and the possibility getting all librarians some form of site access is still unknown, though she has made its critical importance clear to RG at the CC. There is a possibility that the reference librarian pages could be made to look like the main website, but KN pointed out that she has no way of enforcing the design template on those areas as on the rest of the site. Having OmniUpdate Access for all librarians, even on one reference account, would be best.
• The group looked at some demonstration designs KN made from the existing new ULM site template
• Simplification and consolidation of links and pages will likely be necessary
• More specifics of the redesign will be discussed at a later date

Latest Website Changes:

• The order with OCLC to get the EZproxy service has been completed, but they say it could take up to 4 weeks to implement. KN, CR, and CE from the CC had a telephone meeting with OCLC's EZproxy team. They need more information about LOUIS and how its resources are authenticated. Another meeting with LOUIS in attendance may be necessary.
• The hours on the home page were again changed to show the holiday hours, then later to Wintersession, and now the Spring Schedule
• the hours.pdf full schedule was changed to the Spring schedule, with the spring graphic on the page
• During the weather closings and MLK Holiday, the hours were again changed
• news of a PrivCo database trial added to news box, blog, and facebook
• news of the library being open during the weather closures and a JSTOR maintenance period were added to news box and blog, then removed
• An ERIC documents problem has been added to news box, blog, , and facebook

hours, new website, and meeting

 ▪ The Fall Schedule  must be changed again because as it turns out we will indeed be open on Dec. 21st.

 ▪ OmniUpdate is getting closer, but we haven't been granted access yet

 ▪ The ULMLWPC will have a meeting on Wed. Dec. 12th, 2012 ay 11:30am in the Passman Room. Here is an agenda:

I.  OmniUpdate
a. project time frame options
II.  EBSCO Discovery Service
a.  search box for old/new home page
b.  EZproxy time frame?
c.  other customization options
III. Integrating the ulm.edu/~name sub-directories
a. librarians
b. The reference and Gov Docs sub-directories
IV. Speculative re-design ideas
a. The new ULM.edu template, general
b. reducing & combining pages and links
1) Usage statisticsV. Other